On some occasions, your team might need a little bit more than our usual and excellent level of service. This is why we offer coordinator services for larger groups. This option lets you hire a knowledgeable member of our team to be your own personal contact point during your stay. This person will be your group’s liaison in relation to all the activity providers, transport services, venues and more.

The coordinator will meet the group on landing, provide programs for the stay when desired and explain important safety information and provide general information to your group. During your stay, the coordinator can assist you with program adjustments and local issues.

For groups of 15 or more we offer complete meeting packages with meeting room, equipment, coffee buffet, fruit, catering of "Brainfood" and a two-course lunch with coffee in the hotel’s restaurant.

For groups of less than 15 we can also offer a room only rental price, with additional services booked separately.

• Half day room rental: Meeting room with projector and standard conference equipment.

• Full day room rental: Meeting room with projector and standard conference equipment.

Meeting rooms can also be booked for the storage of luggage or equipment. Equipment to host hybride meetings can also be booked for an additional fee.

Snowmobile tours: Hurtigruten Svalbard can run snowmobile tours with more than 100 snowmobiles; however the participants will be split into smaller groups. There will be 30 minutes space between each departure.

Ice caving: For groups of more than 15 people the transport to the ice cave will be split into two groups with one hour between each group. The tour duration for each participant will be 2 hours, and the total duration for the whole group will be 3 hours.

Isfjord safaris: Each Polarcirkel boat can take up to 11 passengers. Hurtigruten Svalbard has 4 Polarcirkel boats, meaning that the maximum per tour is 44 people.

Hybrid electric catamaran: MS Bard can be chartered for larger groups up to 146 passengers.

High speed hybrid boat: Kvitbjørn is our high speed hybrid electric boat, designed to operate in the Arctic climate. The maximum capacity is 12 passengers.

Arctic wilderness evening: The maximum capacity for this venue is 550 people. We can arrange for three different seating areas:

• Barentz Hus (30 people)

• Gammen (70 people)

• Lavvo (350 people)

Cultural and historical introduction to Longyearbyen: This tour takes place by bus and includes 1 hour pan-oramic sightseeing and a visit to Svalbard Museum. Groups of over approximately 50 people will be split between multiple busses.

The catering in our meeting packages in based on produce that promotes even energy levels and better brain function for a more successful meeting. This concept is known as Brainfood and has been developed by the Radisson Blu hotel chain. Specifically, it means more fish, whole grain products, fruits, and vegetables, without compromising on good taste.

The main way to reach Svalbard is by air, with SAS and Norwegian operating regular flights to Longyearbyen. Flights depart from Oslo and Tromsø, with a direct flight from Oslo taking around three hours. Since Svalbard is outside the Schengen Area, make sure to bring a valid passport, regardless of your nationality. 

An airport shuttle service operates in connection with all flight arrivals and -departures. It stops at every hotel and guesthouse in Longyearbyen. You can check the shuttle schedule with your hotel reception. Payment can be made in Norwegian kroner (NOK) or by credit card.  Taxis are also available when travelling to and from the airport or around Longyearbyen. 

You can also choose to travel to Svalbard by boat, by joining Hurtigruten's popular "Svalbard Line".